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Thursday, July 31, 2014
Saskatchewan Justice

The Local Authority Freedom of Information and Protection of Privacy Act has two main purposes:

  • Access to records - it allows any person to apply for access to records in the possession or under the control of a local authority in Saskatchewan, subject to certain exemptions.
  • Protection of Privacy - it establishes privacy rules for how local authorities may collect, use and disclose personal information.

Local authorities include all municipal governments (rural and urban), schools, post-secondary educational institutions, and regional health authorities.  For a complete definition of local authorities see The Local Authority Freedom of Information and Protection of Privacy Act.

A copy of The Local Authority Freedom of Information and Protection of Privacy Act is available free from the Queen's Printer website.

How do I get information from a local authority?

First, contact the local authority and simply ask.  They may be able to help you immediately or refer you to someone who can.  If you can't get the information you need through the regular channels, use The Local Authority Freedom of Information and Protection of Privacy Act.

Who can make requests for information?

The Act allows any person to request information.

How do I request information?

Complete an application form by filling in your name, address and a description of the record that provides enough information to identify the records you need.  Send the completed form, along with a $20 application fee (made payable to the local authority), to the local authority from which you are requesting information.

Where can I get the application form?

Application forms are available by calling the Freedom of Information inquiry line at (306) 787-5473 or by emailing AccessPrivacyJustice@gov.sk.ca.  Forms are also available for downloading off the internet at http://www.qp.gov.sk.ca/documents/Forms/L27-1R1-A.pdf.

Where do I submit my access request form?

A completed access request form should be submitted to the local authority that has the records you are requesting.

How long does a typical request take?

The local authority has 30 days to respond from the date the institution receives the application. This may be extended in limited circumstances.  You will be informed if this happens.

What are the fees for requesting information?

Fees may apply when an applicant is given access to a record or part of a record. These may include:

  • Charges for copies of records, including $0.25 per page for a photocopy;
  • If more than one hour is spent searching for a record or preparing it for disclosure, a fee of $15 for each half-hour will be assessed for that additional time;
  • If a search and retrieval of electronic data is required, a fee equal to the actual cost, including machinery and operator costs, will be assessed.

If the fee is thought to be over $50, an estimate must be given to you by the local authority.

No fees are payable where access to a record is refused.

For a complete list of current fees please refer to section 5 of The Local Authority Freedom of Information and Protection of Privacy Regulations.

Will I get all the records I request?

In most cases, you will be given access to the records you request.  However, certain records may be exempt from disclosure.  For example, records that contain personal information about another individual are not accessible without consent of that individual or legal authority.

Please refer to Part III of The Local Authority Freedom of Information and Protection of Privacy Act for a complete list of exemptions.

What if I am refused access?

If you are refused access to a record or part of a record, or if you are not satisfied with other decisions of the local authority related to your request, you may ask the Information and Privacy Commissioner to review the decision.  If the Commissioner reviews the matter and you are still not satisfied, the decision can be appealed to the Court of Queen's Bench.

Information and Privacy Commissioner
503 - 1801 Hamilton Street,
Regina, Saskatchewan, S4P 4B4
Telephone: (306) 787-8350
Toll Free Telephone (within Saskatchewan):  1-877-748-2298
Fax: (306) 798-1603

Where can I get more information?

For more information, call the Access and Privacy Branch, Ministry of Justice and Attorney General at 787-5473 or visit our website at www.justice.gov.sk.ca/accessandprivacy.


Disclaimer: The information on this website does not constitute legal advice.  Please consult with your own legal counsel for legal advice related to either The Freedom of Information and Protection of Privacy Act or The Local Authority Freedom of Information and Protection of Privacy Act.



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